CONTROLLER – PERSONAL DATA PROCESSES
Evolution Energie acts as the controller for the processing of personal data referred to in this chapter.
In the context of processing of personal data, Evolution Energie collects and processes the following data: civility data, contact details, professional role of its clients, partners, providers, prospects and investors, influencers for the purpose of management of their files and of client, investors, influencers, partners, provider and prospects relation.
PURPOSE AND LEGAL BASIS OF THE DATA PROCESSING
Evolution Energie processes data for the following purposes:
- Management of Evolution Energie' product or services orders.
Management of prospects encountered at trade fair, forums, or contacted during the performance of a service or an event.
Management of trade fairs, events and forums organization or co- organization.
Management of clients / investors.
Evolution Energie implements data processing only if at least one of the following conditions is met:
Clients consent to the processing operations has been obtained
The existence of Evolution Energie legitimate interest, or that of a third party, which justifies that Evolution Energie implements this processing of personal data.
The execution of a contract binding Evolution Energie to a client, partners, providers, or prospects requires that Evolution Energie implements this processing of personal data.
Statutory and regulatory obligations which require this processing of personal data.
RECIPIENTS OF THE DATA
The personal data Evolution Energie collects, and those Evolution Energie obtained subsequently, are intended for Evolution Energie in its capacity as controller including its offices and representations abroad, some of which are located outside the European Union.
Evolution Energie ensures that only authorized persons have access to this data. Evolution Energie services providers can be recipients of this data to perform the services they are entrusted to. Some personal data may be sent to third parties or to legally authorized authorities in order to meet Evolution Energie legal, regulatory or contractual obligations.
TRANSFER AND KEEPING PERIOD OF DATA
The periods for which Evolution Energie keep the personal data are proportionate to the purposes for which the data are collected. The personal data are kept in conformity with the necessary time for the purposes they are processed, that is for the contract period increased by the legal prescriptions, and also to ensure the respect of legal or regulatory requirements compulsory for Evolution Energie.
RIGHTS ON PERSONAL DATA
Exercise of the rights:
A client, investor, influencer, partner, provider, or prospect (physical person) can exercise his rights justifying his identity by email to the following address : firstname.lastname@example.org or by post to the following address: Evolution Energie, 8 passage Brûlon, 75012 Paris
To do so, the client must clearly indicate his surname and first name, the address he wants the reply to be sent and to join the copy of an identity document containing his signature. As a principle, the claimant can exercise freely all his rights. However, concerning the right of access, Evolution Energie may ask for the payment of reasonable fees based on the administrative costs for any copy of data required.
Concerning the right of information, Evolution Energie will not have to answer it if the claimant has already the information he asks.
Evolution Energie will inform him if it cannot answer the requests.
The failure to provide information or modification of data can have consequences in the process of certain demands for the execution of contractual relations.
The request concerning the exercise of the claimant’s rights will be store for monitoring purposes.
Right of information:
The client, investor, influencer, partner, provider, or prospect acknowledges that the present Charter provides him with information about the purposes, legal framework, interests, recipients or categories of recipients with whom his personal data were shared, and the possibility of a data transfer to a third country.
In addition to this information and with the aim of ensuring fair and transparent processing of data, the client, investor, influencer, partner, provider, or prospect further acknowledges that he has received additional information concerning:
The period for which his personal data will be kept.
The existence of the rights which are granted to him and the terms and conditions to exercise them.
If Evolution Energie decides to process data for purposes other than those indicated, all information relating to those new purposes will be communicated to the client, investor, influencer, partner, provider, or prospect.
Right to access to and rectification of data:
The client, investor, influencer, partner, provider, or prospect has the right to access and rectify his personal data at the following address: email@example.com. In this respect, the client, investor, influencer, partner, provider, or prospect has the confirmation as to whether or not his personal data are being processed and where this is the case, access to his data and the following information :
The purposes of the processing.
The categories of personal data concerned.
The recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries.
If possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period.
The existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing.
The right to lodge a complaint with a supervisory authority.
Where the personal data are not collected from the data subjects, any available information to their source.
The existence of automated decision-making, including profiling, and in this case, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
The client, investor, influencer, partner, provider, or prospect can ask Evolution Energie to rectify or complete his personal data that are inaccurate, incomplete, equivocal or expired.
Right to erasure and to restriction the data – right to object to data processing:
The client, investor, influencer, partner, provider, or prospect can ask Evolution Energie to erase his personal data where one of the following grounds applies:
The client, investor, influencer, partner, provider, or prospect withdraws the consent he has previously given.
The client, investor, influencer, partner, provider, or prospect object to the processing of his personal data and there is no legal reason for such processing.
The processing of personal data does not comply with the provisions of the applicable legislation and regulations.
Nevertheless, the exercise of this right will not be possible when the retention of the personal data is necessary for compliance with statutory or regulatory provisions and for example for the establishment, exercise or defence of legal claims.
The client, investor, influencer, partner, provider, or prospect may request restriction of processing of his personal data in the cases provided for by law and regulation.
The client, investor, influencer, partner, provider, or prospect has the right to object to the processing of his personal data when the processing is based on the legitimate interest of the controller or on a necessary mission of public interest or on the exercise of official authority.
The client, investor, influencer, partner, provider, or prospect has the right to portability of his/her personal data. The data for which this right can be exercised are:
Only his personal data, which excludes anonymized personal data or data that does not concern him;
Declarative personal data and personal data relating to the functioning of Evolution Energie, as mentioned above;
Personal data which do not adversely affect the rights and freedoms of others such as those protected by trade secrets.
This right is limited to processing based on consent or contract as well as to personal data that the client, investor, influencer, partner, provider, or prospect has personally generated. This right does not include derived or inferred data, which are personal data created by Evolution Energie.
When the data processing Evolution Energie carry out is based on the client, investor, influencer, partner, provider, or prospect consent, he may withdraw it at any time. Evolution Energie will then stop processing the personal data, but this will have no impact on the previous transactions to which the client, investor, influencer, partner, provider, or prospect has consented.
The client, investor, influencer, partner, provider, or prospect has the right to lodge a complaint with the French data protection authority (the Cnil) on the French territory without prejudice to any administrative or judicial remedy.
The client, investor, influencer, partner, provider, or prospect’ personal data are communicated to Evolution Energie as part of the services performed by Evolution Energie for its client, of their partnership, a purchase procedure of services, merchandises, works by Evolution Energie and in the framework of Evolution Energie prospection.
In this context, if the client, investor, influencer, partner, provider, or prospect refuses to provide Evolution Energie with his personal data which would be essential for the performance of the services, partnership, purchase procedure, this refusal will result in an impossibility to perform the service, the purchase or the partnership.